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Back up to Finance Managers for:
• Bank Deposits;
• Check writing/bill pay
• QuickBooks journal entries as requested
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Prepare routine correspondence as assigned;
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Responsible for reception duties, such as answering phones and directing inquiries, coordinating back up and/or volunteer support;
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Preparing new employee and SB Volunteer files;
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Assist the Executive Director in research and preparation of reports;
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Order & track office supplies in keeping with established monthly budget;
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Perform general clerical duties including photocopying, fax and mailing and shipping;
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Monitors postage inventory and purchases as needed;
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Handle requests for information and data and follow up with appropriate staff member;
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Assist with volunteer and outreach coordination as requested by Program Manager or Executive Director;
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Update consumer records in database as appropriate and add I&R’s before scheduling ILS and AT appointments;
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Assist Executive Director in managing calendar, vis-a-vi appointment scheduling, planning and organizing meetings, trainings, etc.;
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Coordinate and Create Monthly Calendar for San Bernardino staff and consumers and ensure it gets posted appropriately and to Social Media Coordinator for upload to website;
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Coordinate weekly food distribution pick-ups with food vendors and then with consumers; coordinate volunteer and staffing as needed;
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Support Executive Director in scheduling board meetings, meeting preparation to include board packets, meal ordering, technology coordination;
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Assist ED in submitting grants and programs reports, as requested;
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Maintain basic information of Independent Living and services for persons with disabilities using existing brochures, collateral and Connect IE;
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Provide back-up support for program classes, e.g. game day, movie day, cooking class, Spanish support group and/or Living Well classes as needed;
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All other duties as assigned.